Function Bookings

18th or 21st Birthday Celebrations Due to the nature of the event, Souths Leagues Club are unable to host 18th OR 21st Birthday Celebrations.

Cancellation Souths Leagues Club must be received in writing. Cancellations with less than 72 hours’ notice automatically forfeit the total function and catering amount. Only the nominated contact person may cancel or reschedule a function booking.

Confirmation You are welcome to tentatively hold a booking for one week, after this time full payment will be required to secure the booking. Function bookings are secured upon the receipt of your room hire along with a signed Booking Form and Terms and Conditions. Final menu details and final numbers are required one week prior to the event for ordering purposes, food will be ordered and charged to you based on final numbers. There will be no reduction in price due to the reduction of final numbers. To ensure your event runs smoothly, itinerary details are to be confirmed one week prior to the event, i.e. arrival times, function times & meal times.

Children Children attending functions are exempt from the 10pm curfew,
however, they must remain in the Function Room under supervision at all times. Guests 12 years & over are considered adults for catering purposes & will therefore be charged at adult prices.

Damages A fee may apply if your function has created additional cleaning over
and above the normal cleaning we supply. Under no circumstances are displays/decorations to be attached to walls, doors or other surfaces in the function rooms or foyer. No confetti, rice or loose glitter or scatters are to be used for decorative purposes. The organiser is financially responsible for any damage to Souths Leagues Club property/equipment and any third-party items hired on your behalf. Unless other arrangements have been made, all decorations & equipment must be removed from the room at the conclusion of the function.

Dietary requirements Kindly inform us of any dietary requirements at least one week before your event. Last-minute requests on the day may be difficult to accommodate, so we encourage early notice to ensure satisfaction.

Entertainment All entertainment must be approved by Souths Leagues Club prior to the function, i.e. bands, DJ’s & performers.

Health regulation & smoking Due to Health Regulations, no food or beverages are permitted to be brought onto Souths Leagues Club premises. No food or beverages may be removed from the premises. Wedding/Celebration cakes are exempt from this condition. Shoes are to be worn at all times. Smoking is permitted in Designated Outdoor Smoking Areas (DOSA) ONLY.

Licencing Laws Due to licencing laws, no patrons are permitted on Club premises before 9am unless prior arrangement with Management.

Payment Full payment of the room hire may be paid by cash, bank card, MasterCard, Visa, or direct transfer upon booking to secure your date. Catering is required to be paid in full 7 days prior to the date of the function. However, if there is a bar tab, extra catering or expenses this is to be paid immediately after the conclusion of the function, unless prior written arrangement is made with Management.

Pax Room pax can change depending on the setup of the room (e.g. dance floor space, stage etc.

Pricing Prices listed are subject to change. We will notify you of any adjustments in advance.

Responsible service of alcohol You are welcome to run a bar tab; please advise us of any beverage restrictions and the limit to be set. All tabs must be finalised at the end of the function unless prior written arrangements are made with Management. Management reserves the right to refuse the service of alcohol to any guests who are underage, intoxicated, or unable to provide valid identification. Guests under the age of 18 years must have their legal guardian remain on the premises at all times. Valid ID must be shown upon request. Under no circumstances is alcohol to be brought onto the premises, although special wine orders can be arranged for weddings and private functions. Souths Leagues Club is licensed until midnight; any extended licensing must be arranged at least 4 weeks prior to your function.

Room allocation When guest numbers decrease significantly from minimal numbers advised Souths Leagues Club reserves the right to re-allocate the function. The function must commence/conclude at the agreed scheduled times, failure to do so may result in an additional charge applied.

Sundays/Public Holidays Souths Leagues Club do not host functions on Sundays or public holidays.

Venue Hire Duration Our venue hire includes a maximum event duration of 5 to 7 hours. Should you require additional time, please discuss with us in advance to make the necessary arrangements.